The Project Coordinator position supports Project Management by coordinating, scheduling, monitoring, improving cost control and assist with completion of specific projects ensuring consistency with company strategy, commitments and goals.

Responsibilities & Duties

  • Coordinates on-site people power for specific project
  • Ensures adequate people power for project; if more power is required, communicates with Project Manager
  • Helps manages all aspects of assigned project including but not limited to people power resources, purchasing, rental management, subcontractor management, cost control, health and safety and contract administration
  • Ensures all required documentation, electronic and/or paper based, is completed correctly and submitted to the office in a timely fashion (i.e. contracts, timecards, service orders, etc.)
  • Participate in site visits/meetings relevant to current project, upcoming project or potential project opportunities
  • Assists with progressive discipline of people power, if required
  • Provides advice to Management regarding any number of areas (i.e. project timelines, cost control, people power, project opportunities, setbacks, etc)
  • Assists with sales and builds customer relationships
  • Always maintains a professional image
  •  Assists in the estimating process as required and approved by Project Manager
  •  Ensure that all projects are delivered on-time, within scope and within budget

Work Conditions

  • Office work (sitting at desk/working on computer for long periods of time)
  • Field work (outdoors, dusty/dirty environments)
  • Driving (sitting for extended periods, maintaining focus and alertness while operating vehicle)
  • At times it may be necessary for the Project Lead Coordinator to work outside of the regular workday in order to complete their duties.
  • Schedule work 2 weeks in and 2 weeks out

Tools Required

  • Computer
  • Access to company shared drives
  • Cell phone

Required Knowledge & Awareness of Following Tasks

  • Knowledge of assigned industry
  • Minimum one year experience in aspects of Project Coordination
  • Working knowledge of company software (i.e. Jonas, eMobile, Digio, etc.)
  • Working knowledge of Microsoft products (i.e. Outlook, Word, Excel, Project (an asset), Visio, etc.)
  • Familiarity with Construction, HVAC and/or commercial sector
  • Recognizes safety as a top priority of the organization
  • Delivers professional customer service
  • Adopts a teamwork approach and willingly supports coworkers

Specific Skills Required

  • Excellent communication skills
  • Ability to produce accurate and detailed routine reports and correspondence
  • Attention to detail
  • Effectively presents information in one-on-one and small group interactions to customers, clients, and other employees of the organization
  • Interprets a variety of instructions in written, oral, diagram, or schedule formats
  • Applies mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Defines problems, collects data, establishes facts, and draws valid conclusions
  • Interprets an extensive variety of technical instructions in mathematical or diagram form and deals with several abstract and concrete variables

Certificates, Licenses, Registrations

  • Valid Driver’s License
  • College diploma in Mechanical, Civil Technology

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