The Estimator/Project Manager position is designed to take a potential project from sales lead to submitted quote and responsible for the overall implementation, coordination, execution, cost control and completion of specific projects ensuring consistency with company strategy, commitments, and goals. Once the Estimator/Project Manager receives a potential job from the sales department a job file is to be created on the server and it is to be assessed as to its potential value. Any lead resulting in a quote greater than $5,000 will require an onsite inspection. All quotes under $5,000 will be assessed for site visit on an as needed basis and delegated to the appropriate estimator. After site visit all materials and equipment costs are to be sourced and inputted into the estimating worksheet to generate a formal quote. Quote is to be submitted to the customer in a timely manner (small quotes should have a turnaround time not exceeding 24-48hrs. Large quotes should take no longer than 1 week (weekly updates to customer are required if quote takes longer than 1 week to complete.)

Responsibilities & Duties

  • Reviews proposal specifications and drawings to determine scope of work
  • Understands the labor requirements of the project; obtain labor rates and appropriate “add-ons” (e.g. labor burdens, small tools, insurances, and bonding) to be used in preliminary pricing of quantities
  • Assists on Bid Day with the solicitation of subcontractors/suppliers and bid analysis
  • Inputs project scope change estimates
  • Prepares general & special conditions cost estimate
  • Reviews bonding and insurance requirements under the direction of the Operations Manager
  • Attends meetings, including pre-tender, bid strategy, pricing review and subcontractor scope review meetings
  • Assists the Operations Manager, deliver proposal before specified closing time, and maintains confidentiality of subcontractor/supplier bid pricing
  • Develop and determine all standards to perform inspection and tests on all procedures and oversee all testing methods and maintain high standards of quality for all processes
  • Perform risk management to minimize project risks
  • Plan and schedule project timelines
  • Ensure resource availability and allocation
  • Monitor an efficient system and record for all project activities and analyze all processes to ensure all work according to quality requirements
  • Ensure that all projects are delivered on-time, within scope and within budget
  • Supervise effective implementation of all test and inspection schedule and ensure adherence to all procedures and coordinate with various teams to perform quality audits on processes
  • Analyze all products and non-conformance processes and evaluate all documents to ensure maintenance of optimal quality and prepare monthly reports to evaluate performance
  • Manage all work methods and maintain knowledge on all quality assurance standards and monitor continuous application for all quality assurance processes and recommend corrective actions for all processes
  • Negotiate terms of agreements, draft contracts and obtain permits and licenses
  • Represent company in project meetings and attend strategy meetings;
  • Develops and maintains relationships with key subcontractors and suppliers to ensure competitive pricing
  • Interprets project drawings and specifications, analyzes blueprints, specifications, proposals and other documentation
  • Addresses addendums, change orders, etc.
  • Performs customer follow-up of proposals
  • Develops familiarity with company’s Cost Control systems
  • Periodically acts as Planner on scope projects, including directing all estimating efforts and interacting with key leadership throughout organization.
  • Other duties as required

Required Knowledge & Awareness of Following Tasks

  • Change orders to existing projects
  • Estimation and Mechanical knowledge and experience
  • Vehicle and/or Technician availability
  • Access to work orders, purchase orders and job records
  • Valid Driver’s License

Work Conditions

  • Office work (sitting at desk/working on computer for long periods of time)
  • Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular workday in order to complete their duties)

Tools Required

  • Computer
  • Email
  • Office phone
  • Hard Hat with hearing protection
  • Safety boots
  • Safety glasses
  • High visibility clothing
  • Measuring Tape
  • Flashlight
  • Infrared Thermometer
  • Laser range finder
  • 12v Impact driver with bits
  • Voltage detection pen
  • 8ft ladder
  • Cellphone with camera
  • Vehicle

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